Accounting for medium-sized companies

Accounting for medium-sized companies - comprehensive support for companies with growth ambitions

Medium-sized companies need more than basic accounting. As a company grows, the scale of responsibilities grows with it - which is why more and more companies with 50-250 employees are opting for professional accounting outsourcing. Our teams of experienced accounting and payroll professionals are eager to support medium-sized companies by offering fully scalable services including full accounting and management reporting, which, as issued by Aider Polska (MDDP Outsourcing), are driven by modern technological solutions and provide maximum business benefits.

What are the characteristics of a medium-sized company and its accounting needs?

Many companies describe themselves as medium-sized - they are no longer small family businesses, but not yet corporate giants. Typically, they are companies with tens to 250 employees and a turnover of several tens of millions of zlotys per year. Such companies (often operating as a limited liability company) must maintain full accounting in accordance with the law. No wonder - bookkeeping in a limited liability company is a statutory requirement and means, among other things, recording all operations and regular reports. Such a scale of operations means that accounting for medium-sized companies requires a professional approach.Owners face a dilemma: expand their own accounting department or use an external service?

What accounting challenges do medium-sized companies face?

There are a lot of challenges in running an accounting department for a medium-sized company. A medium-sized company generates hundreds or even thousands of financial documents every month - sales and expense invoices, bank statements, payroll, etc. So you need to efficiently manage the documentation and circulation of information so that nothing is lost and all transactions are correctly recorded in the books. Often the company implements many projects at the same time, which further complicates the record-keeping - for example, you need to account for grants or keep an eye onthe budgets of individual ventures or projects.

Dynamic growth is another characteristic of medium-sized businesses - the number of transactions, employment and expenses are increasing. Thus, accounting services for a medium-sized company must keep up with this development and the growing expectations of all stakeholder groups. Among other things, one has to cope with advanced management reporting requirements for owners, prepare consolidated financial statements or complex tax returns. Simplified accounting no longer has a place in a medium-sized company - procedures and standards are needed, as in large companies, but still at a reasonable cost.

Why take advantage of flexible and comprehensive accounting services for a medium-sized company?

Sooner or later, many medium-sized companies reach a point where continuing to rely on a small, overburdened accounting team, or accounting on their own, is no longer effective. Accounting outsourcing for medium-sized companies from Aider Polska (MDDP Outsourcing) is a solution that combines professionalism with flexibility . In practice, cooperation with the accounting office of Aider Polska (MDDP Outsourcing) means taking over responsibility for accounting - in the selected scope, along with providing the required support from our experienced team and using a proven methodology in the form of procedures and tools developed over almost two decades of cooperation with numerous clients from almost every industry.

accounting outsourcing for a medium-sized company

What are the main benefits of a professional accounting service for a medium-sized company?

Access to extensive and constantly updated expertise - without the cost of FTEs,
continuity of service regardless of employee absences,
minimization of the risk of errors and the resulting sanctions,
access to modern technology with minimal investment,
possibility to use accounting services on the client's system or vice versa - to use services on our systems ( whichever better addresses business needs),
automation of accounting processes ensuring cost reduction,
scalability of services depending on the company's needs,
rapid adaptation to organizational changes and dynamic business growth.

At Aider Polska (MDDP Outsourcing), we emphasize a partnership approach and tailoring services to individual client needs. We understand that accounting services for medium-sized companies must be tailored - each company has its own specifics, its own IT systems and expectations. Hence, the initiation of each cooperation is preceded by a thorough analysis of expectations and current accounting processes, focused on maximizing benefits for the client. Our technological maturity ensures full flexibility - from the aforementioned accounting on the client's system, to operating on our solutions, to support in implementing the financial and accounting system chosen by the client. Our team of over 300 professionals guarantees security and the highest quality of accounting services, in accordance with current regulations and best industry practices and standards.

What range of accounting services for mid-sized companies do we offer?

Full accounting and bookkeeping ( including, but not limited to, full digitization of invoices and documents - WEBCON-based EOD)
Preparation of monthly and annual financial statements
Handling selected accounting processes - including. CIT, VAT settlements, JPK
Representation during audits
Management reporting and controlling
Accounting consulting and tax services
Outsourcing of the function of chief accountant ( accounting supervision)
Outsourcing of financial controller
Administrative services (including invoicing, execution and posting of bank reports, etc.)
Additional services - including HR and payroll services ( including payroll, Social Security, employee e-files)

Examples of cooperation in accounting services for medium-sized companies (mini case studies)

We present three examples of working with clients from different industries, to illustrate how support and bookkeeping services for a medium-sized company look like in practice in our case studies. Each of the case studies below shows different challenges and tailored solutions for the business.

- A medium-sized company in the renewable energy sector was growing rapidly and implementing many projects simultaneously, which made financial accounting difficult. Working with the MDDP Outsourcing team, the company implemented an EOD system and adjusted the chart of accounts to match the layout of the projects, ensuring proper accounting for grants and taxes. The company's management got the expected regular reports for each project, and the company regained control of its finances and was able to focus on new investments.
- The private medical clinic chain, after a period of rapid growth, had problems with timely invoicing of patients and billing with the National Health Service and suppliers, which negatively impacted liquidity. Our team took over the company's full accounting and implemented EOD, streamlining the workflow and invoicing process. Each clinic now receives monthly financial reports, and the headquarters receives a consolidated report of the entire network. This allows specialized staff to focus on providing the right level of medical services, instead of accounting challenges.
- The company, which manages several commercial properties, kept its accounting in separate special purpose vehicles, thus lacking a holistic view of the group's finances. MDDP Outsourcing experts centralized accounting services for all companies, and thanks to RPA, financial data is consolidated automatically. Our specialists watch over the correct accounting for VAT and prepare aggregate reports - the management board has a full view of the group's finances, and the accounting of the limited liability company in each entity is carried out in accordance with applicable regulations.

Trusted partner and outsourced accounting department for medium-sized company

Whether your company is just growing, preparing for an audit, or simply looking for a stable partner in the area of finance - accounting for medium-sized companies from Aider Polska (MDDP Outsourcing) is a guarantee of compliance and timeliness of settlements, process and cost efficiency, and the use of the advantages of modern technologies. Our broad team, located in offices in Warsaw and Katowice, serves clients from all over Poland, from every industry, with every legal form and business specificity. It is composed of qualified experts who have both numerous individual achievements (ACCA, chartered accountants, tax advisors) and, more importantly, are well versed in the complex business reality. As a result, they provide multidimensional accounting support, transparent communication and full commitment to the entrusted projects.

Outsourcing accounting services for medium-sized enterprises - FAQ

We invite you to contact us - we will help match the scope and model of services to the real needs of your company, providing the expected benefits.

- Full bookkeeping includes recording all economic events of the company - from sales and purchase invoices, through payroll, to tax settlements. In the case of medium-sized companies, the scope additionally expands to include such elements as recording fixed assets, entering money transfers, keeping tax records, preparing CIT and VAT returns or reporting to shareholders or banks, but also advice and support in more difficult transactions, building reports, etc. At MDDP Outsourcing we provide comprehensive support in this area, offering also service on our financial and accounting systems or integration with the client's systems, individually adjusting the scope of activities to the needs of a particular company.
- Outsourcing accounting services will work especially where the complexity of tasks in medium-sized companies begins to outgrow the capabilities of the in-house accounting department, or when the previous accounting office handled only simple services. Outsourcing accounting to an accounting office means, among other things, access to a team of experts, modern financial and accounting systems, electronic workflow and ready-made procedures that reduce work time and minimize errors. It's also the ability to scale services as your business grows, without having to hire a full-time accountant.
- The cost of bookkeeping for a medium-sized company depends on a number of factors: the number of accounting documents, the scope of support (whether it also includes HR and payroll), the sophistication of reporting or systems integration. Pricing is always individual, but the cost of outsourced accounting services often turns out to be lower than maintaining an in-house department. There is also the advantage of flexibility - you pay for what you actually need, not for FTEs and training.
- Accounting services for medium-sized companies include not only standard bookkeeping, but also the aforementioned - offered by MDDP Outsourcing: preparation of tax returns (VAT, CIT), income tax and VAT settlements, Social Security and payroll services, preparation of financial statements and additional accounting services, such as development of accounting policies, internal audits, controlling or optimization of accounting processes
- Yes - supporting business growth is one of the main goals of outsourcing accounting services. Orderly finances, timely billing and quick access to financial data allow management to focus on key strategic activities. What's more, an experienced external partner helps anticipate the needs for further growth - for example, with a planned IPO, consolidation of reports or implementation of group-wide business records.