Accounting for a branch of a foreign company in Poland

Preparation for doing business in Poland

Foreign companies planning to operate a branch in Poland are often prepared to rapidly expand their operations, but do not have the resources needed to meet all formal and legal requirements

At the same time, these companies have to conduct detailed reporting to the "parent" company abroad from day one, report to the tax office, pay invoices, etc. What's more, in recent years alone, JPK reporting, e-reporting or split payment obligations have been imposed on companies doing business in Poland, while at the same time VAT or CIT regulations have been amended several times.

For most companies starting up in our country, finding their way through this maze of regulations (while effectively combining them with reporting to the parent company) is a very challenging, if not impossible, task.

Accounting services for foreign companies, also in English

At Aider Polska (MDDP Outsourcing), we realize that it is important for your company's branch in Poland to ensure local compliance with regulations, with the least possible involvement of the operational part of the Company. This is not easy, in particular due to the quite often changing regulations in Poland, as well as increasingly restrictive requirements.

Timely reporting according to group rules with an explanation of deviations from local regulations is also a key requirement, according to our years of experience. Our experts take care of the timeliness and compliance of reports with your expectations by also providing accounting services in English, which, according to the general opinion of the Polish market, seems to be an almost unique value.

Accounting services for foreign companies

For foreign companies opening a branch in the Polish market, we provide the following accounting services:

bookkeeping in accordance with Polish regulations, taking into account the specifics of companies with a "parent" abroad,
management reporting to the parent company, IFRS, US GAAP, etc.,
Group and statutory chart of accounts mapping,
creation of bilingual chart of accounts and transaction descriptions (Polish-English),
electronic workflow - bilingual,
personnel and payroll service,
redirection of document circulation to Aider Poland (MDDP Outsourcing) and issuance of sales invoices with electronic or paper distribution to recipients.

Handling transfers and payments, opening a bank account

Knowing the number of issues and challenges involved in setting up a bank account for a branch, we also offer you support in choosing the right bank and in the steps to set up an account for your branch. Using the accounting services of Aider Polska (MDDP Outsourcing) with branches in Katowice and Warsaw, you can also take advantage of our payment generation service. It is based on the payment acceptance system, integrated with the electronic document circulation system, so you can not only accept the legitimacy of purchase orders or cost documents - but also accept payments, in parallel circulation.

Handling audits and inspections at the Aider Polska headquarters

A tax inspection is a problematic activity for which every company operating or starting a business in Poland must be ready. Although, as a rule, the audit should take place on the premises of the entrepreneur (the taxpayer is even obliged to provide, necessary for the work of inspectors, a secluded, locked room.

As part of the service, we at Aider Polska (MDDP Outsourcing) offer to transfer the handling of tax audits to our office. Thanks to the fact that all your invoices can be stored in our archives, financial control is not a hassle, and we are able to provide the inspectors with answers to any accounting and tax questions.