Human resources and payroll for manufacturing companies

Human resources and payroll in the manufacturing sector

Personnel matters in manufacturing are only seemingly secondary. Responsible company management must respond to unplanned situations and take action to protect the business, as well as plan for growth. The constantly changing business environment forces both tactical (day-to-day) and strategic decisions, solving potential problems in the long term. In order to, maintain adequate order levels or ensure continuity of deliveries despite fluctuating exchange rates and logistics constraints, it is crucial to ensure continuity of staffing.

For years, we have been working with HR partners who face the daily challenge of ensuring employment stability. Together we plan the consequences of their decisions, such as:

readiness for mass hiring as a result of employees transferred from temporary work agencies to employment contracts,
calculation of salaries and Social Security contributions (and other charges and accruals) in the case of hiring employees including foreigners not only from neighboring countries, but also from around the world,
consulting, calculation of salaries and Social Security contributions for salaries expressed in currencies or in net value in the case of employment on a short-term and long-term basis of transfers~~and expert foreigners~~ within the corporation,
calculation of salaries according to different forms of employment and their settlement: contracts, employment contracts, commission contracts, monthly and hourly rates,
settlement of allowances to wages according to the adopted organization of work, e.g. in shift mode or in continuous motion (brigade),
payment of overtime as a result of scheduling and accounting for working time,
accounting for incentive allowances: non-smoking, use of company cars for private purposes and non-wage benefits such as medical care, sports cards, etc..,
accounting for bonuses, allowances (e.g., for work on holidays or weekends, housing, commuting).

HR and payroll challenges

Having experience in working with contractors in industries such as food, timber, pharmaceuticals and construction, we understand perfectly well that the personnel and payroll challenges of a manufacturing company and an industrial plant are different from those encountered, for example, in the service industry or the financial sector.in the service industry or companies in the financial sector, for example. In manufacturing plants, it is of exceptional importance to handle processes where HR and production tasks meet, such as monitoring the available number of employees for the day and working with production managers to update current work schedules.

Integration with the customer's system

The level of integration of application systems among our clients is also fundamental. Manufacturing companies have often already made investments in the implementation of ERP-type systems that cover manufacturing, accounting, sales and human resources tasks with their functionalities, etc. They are also often integrated with specialized systems for work time scheduling, RCP and employee portals, including so-called kiosks at production halls.

Therefore, in the offer of Aider Polska (MDDP Outsourcing) we have prepared various models of service for our Clients:

working in the Client's environment (on the Client's systems), which avoids the disintegration of systems (or building more interfaces), and potentially complements them by having domain-specific solutions, e.g. e-file. Employee portal.
Using optimized MDDP Outsourcing solutions based on the following systems: enova365 , FlexiHRM, Microsoft Sharepoint.

Benefits and possibilities of the system Human Resources and Payroll Online

Each of our clients can benefit from remote access to the software we offer, thanks to our HR and payroll onlinepackage.

- We give the Clients' HR employees access to a view of all data and functionality to generate a report. If the model of cooperation preferred by our Customers assumes independent performance of HR tasks by them, and entrusting us with payroll tasks, in such a case we prepare the system to perform HR tasks and operations by the Customer's employees, directly in our system.
- Our clients can remotely and on an ongoing basis access personnel files in electronic form, from a so-called e-file. 24/7 from any location, you can search based on multiple criteria (including metadata), view, print, and generate to PDF the contents of a selected file. Various views are available for browsing: tabular for spreadsheet proponents and tree-based for those who prefer a traditional folder layout
- Online HR and Payroll also means that leave requests can be submitted and accepted electronically. In this way, we eliminate the circulation of paper documents, reduce the time for approval of a leave request, and speed up the provision of information (each employee has access to his or her leave balances, and each supervisor can track the use of his or her subordinates' leave in real time).
- As part of the HR and payroll online package, we also provide an employee portal. Each employee, through its functionality, can submit the above-mentioned vacation requests, view their data, receive PIT documents or so-called "pay slips". Thanks to this, we minimize the working time spent on administrative support for employees and at the same time increase their comfort on dealing with their own HR matters.

Benefits of outsourcing HR and payroll in a manufacturing company

At a time when HR teams are struggling with a difficult labor market, outsourcing can be a good solution to stabilize payroll and HR administration issues. Using outsourcing, HR professionals can free up the time needed to deal with HR issues that are fundamental to their companies. Regardless of the specifics of production, Aider Polska (MDDP Outsourcing) provides services under a high time regime and adhering to high quality standards.

You are welcome to contact HR and payroll experts in both our offices - in Warsaw and Katowice.