Accounting for companies accounting for subsidies

What accounting needs do companies receiving grants have?

The accounting of companies receiving grants, as a rule, is more complicated than companies of the same size, from the same industry - financed only with equity or, for example, bank loans. This is related, among other things, to the obligations that the contract imposes on the company receiving the subsidy (the beneficiary). This is of particular importance in such a trifling area as accounting. Settlement of the subsidy, regardless of the type of subsidy, will give rise to the obligation to report on the use of granted funds, a significant part of which is based on accounting data.

Accounting services for companies receiving grants

At Aider Polska (MDDP Outsourcing), we understand that it is important for beneficiaries that your accounting, once you have received a grant, is carried out in accordance with the regulations and the guidelines of the grant agreement. We also know the importance of effective payment controls, which, among other things, will make it easier for you to manage payments from specific sub-accounts.

We also place great emphasis on the fact that the control mechanisms for the circulation of documents, which we will propose to you, will enable effective control of the completeness of the documentation in your possession, or the correctness of its authorization. We will also help you implement effective methods of cost allocation into eligible and ineligible costs, direct and indirect, etc.

As part of a comprehensive service for companies settling subsidies, we offer you bookkeeping in accordance with Polish regulations and the requirements of the subsidy agreement. We support ongoing financial services with a system of electronic document circulation, taking into account the documentary requirements of the project.

Experience in handling companies, settling subsidies

Among Aider Polska's (MDDP Outsourcing) clients are numerous companies that have received funding from various institutions, including: National Center for Research and Development (NCBiR), National Fund for Environmental Protection and Water Management (NFOŚiGW), European Funds (EU Funds) under various programs.

If your company has benefited or is planning to take advantage of funding under the anti-crisis shield, also in this case our experts will guarantee the correctness of your settlements, which will help you avoid consequences in an audit by the Tax Office.

Comprehensive accounting service for companies settling subsidies is also the highest quality of taking care of other aspects of bookkeeping.

Handling financial audits and fiscal inspections

Inspections and audits of companies benefiting from subsidies are customarily more meticulous and often require a great deal of time for the auditors to thoroughly verify all documents. We offer to transfer the handling of tax audits to the Katowice or Warsaw office of Aider Polska (MDDP Outsourcing).

Thanks to the fact that all your invoices can be stored in our archives, financial control is not a hassle, and we are able to provide the inspectors with answers to all accounting and tax questions.

Handling transfers and payments related to grants

The use of subsidies is often combined with a complicated mechanism of payments, distributed to individual bank accounts, so as to have appropriate settlement documentation.

At Aider Polska (MDDP Outsourcing), we offer you the preparation of an automated payment system, which, after proper parameterization, allows you to enter transfers according to the accepted division. The procedures designed by us will allow you to choose the preferred way of accepting the payments made. In the most convenient approach, one-click acceptance is possible, which minimizes the time required for payment processing.